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Administrative and Financial Affairs Office

Administrative and Financial Affairs Office

The department handles all administrative works, College of Energy and Mining Engineering Sebha University of maintenance, cleanliness, building development, offices and provision of needs The daily support for completing the educational process. The Administrative Affairs Office supervises all employees and departments and the department, and the department supervises the attendance and absence and undertakes various exchange work within the limits of regulations and instructions.

Department of Administrative Affairs and Services

The Office of Administrative and Financial Affairs follows and undertakes the following functions: :

  1. Implementing visits and concerts programs organized by the college on various occasions.
  2. Carry out and guard the properties inside the college buildings.
  3. Inform the universities of the college's needs for maintenance work on buildings, facilities, devices, and furniture.
  4. Supervising the use of college cars.
  5. Overseeing college cleanliness and public services.
  6. Supervising the college canteen.
  7. List the college needs of the workforce, including employees and producers, and inform the university about it.
  8. Keep files for employees and producers.
  9. Take measures to grant achievements of all kinds and notify the college about them.
  10. Taking measures to transfer employees and producers to treatment.
  11. Notify the college of the annual reports of employees and producers.
  12. Monitor the attendance and departure of employees and producers in accordance with the rules decided by the college in this regard.
  13. Distribution of employees and producers to the college administration units after the approval of the college dean.
  14. Informing the faculty administration of the violations committed by the employees and workers.
  15. Express an opinion on the transfer, delegation and secondment of the college's employees and producers.
  16. Taking procedures for handing over work to new employees and workers, and clearing the party of those who finish their work in college.
  17. Preparing data and statistics for employees and workers.
  18. Performing the work of printing, drawing and photographing.
  19. Delivering incoming mail and correspondences to the college, recording them in the incoming books and delivering them to the competent authorities.
  20. Handing out the correspondences issued by the college apparatus after being registered in the issuance books.
  21. Save pictures of libraries with files designated for them.
  22. Follow up on actions taken regarding correspondence received.
  23. Carry out reception and inquiries work for those who hesitate to manage the college.
  24. Providing all services to college employees in accordance with the provisions of Law No. (19) for the year 1428 CE referred to and its executive regulations.
  25. Carry out reception services for college guests, and organize and arrange their meetings and meetings with officials.
  26. Complete the procedures for hotel reservations and airport reception for faculty and staff at the college.
  27. Take residence procedures, grant exit visas, and book travel tickets for faculty and staff at the college.
  28. Prepare guarding plans and programs for all college buildings and facilities in coordination with the relevant organizational divisions and implement them.
  29. Regulating the movement of vehicles belonging to the college, keeping records and files related to it, and undertaking the necessary maintenance work, authorization for their use, and spending fuel, oil, and others.
  30. Carry out the necessary maintenance work for buildings and their equipment and follow up their registration.
  31. Holding the necessary celebrations at religious, national and national occasions.
  32. Activating the brotherhood and friendship between the college's employees through holding parties, organizing recreational trips, sports and social activities for the workers and their families.
  33. Organize the participation of the college and its employees in afforestation and hygiene campaigns and other social work and national and national celebrations.
  34. Coordination and organization of participation in cultural and scientific exhibitions and highlighting the activities of the college and its various departments.
  35. Participate in the work of committees and work teams related to the unit's activity.
    • The Financial Affairs and Warehouses Section, with the following functions:
  36. Preparing and paying salaries and benefits for workers.
  37. Participate in periodic, sudden and annual inventories.
  38. Preparing the annual measurements of the college’s needs of the necessary operating materials for the laboratories, devices, tools, furniture and stationery that the college needs, and setting its technical specifications after seeking help from the college’s specialists.
  39. Taking the procedures of buying and selling according to the methods specified in the financial regulations, checking the purchases, making sure that they conform to the specifications specified in the purchase contracts, and taking the necessary procedures in relation to any defects or violations.
  40. Prepare and complete procurement documents in accordance with the regulations and instructions and refer them to the college’s accounts or treasury for disbursement in accordance with the regulations and instructions.
  41. Participate in the work of committees and work teams related to the unit's activity.
  42. Maintain records and stock books, make the necessary entries first-hand, keep item cards and register imported and spent items.
  43. Ensure that all safety and security procedures and requirements are available in the stores.
  44. Perform all procedures to ensure the availability of the appropriate stock and re-order the materials and items whose stock has reached the point of re-ordering.
  45. Carrying out periodic, sudden and annual inventory work for the stores, and taking the necessary measures towards any decrease or increase in accordance with the legislation in force.
  46. Participate in the work of committees and work teams related to the activities of the administration.
  47. Preparing periodic and annual follow-up reports on the unit's activity.
  48. Keep the petty cash advance account in college.
  49. Carrying out various exchange activities within the limits of regulations and instructions.
  50. Collecting college revenues and fees.
  51. Receive and document systematic and reference books and sell them according to financial receipts sealed from the college treasury.

Financial Affairs and Stores Section

The Office of Administrative and Financial Affairs follows and undertakes the following functions:

  1. Preparing and paying salaries and benefits for workers.
  2. Participate in periodic, sudden and annual inventories.
  3. Preparing the annual measurements of the college’s needs of the necessary operating materials for the laboratories, devices, tools, furniture and stationery that the college needs, and setting its technical specifications after seeking help from the college’s specialists.
  4. Taking the procedures of buying and selling according to the methods specified in the financial regulations, checking the purchases, making sure that they conform to the specifications specified in the purchase contracts, and taking the necessary procedures in relation to any defects or violations.
  5. Prepare and complete procurement documents in accordance with the regulations and instructions and refer them to the college’s accounts or treasury for disbursement in accordance with the regulations and instructions.
  6. Participate in the work of committees and work teams related to the unit's activity.
  7. Maintain records and stock books, make the necessary entries first-hand, keep item cards and register imported and spent items.
  8. Ensure that all safety and security procedures and requirements are available in the stores.
  9. Perform all procedures to ensure the availability of the appropriate stock and re-order the materials and items whose stock has reached the point of re-ordering.
  10. Carrying out periodic, sudden and annual inventory work for the stores, and taking the necessary measures towards any decrease or increase in accordance with the legislation in force.
  11. Participate in the work of committees and work teams related to the activities of the administration.
  12. Preparing periodic and annual follow-up reports on the unit's activity.
  13. Keep the petty cash advance account in college.
  14. Carrying out various exchange activities within the limits of regulations and instructions.
  15. Collecting college revenues and fees.
  16. Receive and document systematic and reference books and sell them according to financial receipts sealed from the college treasury.
مكتب الشؤون الإدارية والمالية
مكتب الشؤون الإدارية والمالية
مكتب الشؤون الإدارية والمالية
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