Design and implementation of electronic archiving system for Sabha University archives

Abstract

This study aims to design and implement an electronic archiving system for the archives of the Sebha University. The proposed electronic archiving system converts paper documents to electronic format and saves them in a central database indexed by reference number and department code. The study was conducted on two centers, three colleges and four administration offices. The requirements of the propose system were determined through data collection, interviews, personal observation, and access to the archive of the General Administration office. The empirical methodology were used in the design and implementation of the proposed system. The study showed the importance of using proposed electronic archiving system in government departments It also showed many advantages compared to the manual archiving system, in terms of tracking procedures, retrieving documents, saving time and effort. The proposed electronic archiving system was tested, and the results showed the possibility of applying this system and circulating it to various departments at the University of Sebha.