Legal Services Office
Duties of the Legal Services Office:
Tasks of the Legal Services Office: The Legal Services Office at Sebha University performs the following duties and responsibilities:
Departments of the Legal Services Office
- The Department of Legal Consultations and Complaints Investigation
- Following up on the legal cases
- Contracts and Decisions
- Administrative Affairs and Archives
The department is responsible for the following:
- Providing legal opinions and advice on matters referred to it.
- Drafting legal memoranda for review by the university president or his deputy.
- Conducting investigations and examining complaints related to the university.
- Participating in committees, meetings, and tasks that require legal expertise related to the department’s work.
- Participating in the preparation and review of laws and regulations related to the university.
- Performing tasks assigned to it by the office director.
- Preparing regular and annual reports in the field of the department’s work.
Monitoring Legal Cases
The department is responsible for the following:
- Monitoring cases that are filed by or against the university and coordinating with the Department of Legal Affairs and its branches in various regions and entities affiliated with the university in this regard.
- Preparing legal memoranda and necessary pleadings regarding cases filed by the university and cases filed against it.
- Consolidating filed cases and determining the stage of each case.
- Performing tasks assigned to it by the office manager.
- Preparing periodic and annual reports related to the department’s work.
Contracts and Decisions
The department has the following responsibilities:
1- Preparation and review of contract projects in which the university is a party.
2- Documentation and preservation of contract-related documents and records.
3- Preparation and drafting of decisions referred from the president, agent, or general secretary, and registering, stamping, and overseeing their referral.
4- Participation in meetings, committees, and tasks related to the department’s work.
5- Completion of tasks assigned by the office manager.
6- Preparation of periodic and annual reports in the field of the department’s work.
Administrative Affairs and Archives:
The department is responsible for the following:
- Opening and maintaining records related to incoming and outgoing mail, decisions, contracts, and organizing their documentation and distribution.
- Handling printing, copying, and scanning tasks.
- Monitoring the attendance and departure of office staff.
- Identifying the needs for office supplies, equipment, stationery, and other work requirements in the office.
- Following up on procedures regarding outgoing correspondence from the office.
- Performing reception duties and attending to inquiries from visitors to the office.
- Participating in meetings, committees, and tasks related to the department’s work.
- Undertaking tasks assigned by the office manager.
- Preparing regular and annual reports on the department’s scope.
- Processing leave applications for office staff of all types.
- Delivering incoming messages to the office manager after recording them in the incoming register.
- Archiving copies of incoming and outgoing correspondence in designated files.
- Delivering outgoing messages to the intended recipients after recording them in the outgoing register.