The General Registrar’s Administration

The General Registrar’s Administration at Sebha University is responsible for
educational affairs of the university students, direct supervision of the academic
system, monitoring the implementation of study and examination regulations, as
well as overseeing and coordinating the activities of its affiliated organizational
divisions.

The General Registrar’s Administration oversees the following offices:

• The Scientific Media Office
  The Scientific Media Office specializes in the following:

  1. Preparation and production of educational materials at the university.
  2. Supervision of dedicated halls for displaying educational materials.
  3. Assisting faculty members in preparing research papers for participation in scientific conferences.
  4. Providing equipment for screening films, videos, and others.
  5. Providing scientific, documentary, slides, and computer discs related to the specializations of scientific departments.
  6. Assisting postgraduate students in preparing, printing, and formatting their theses appropriately.

• The Registration, Study, and Examination Office
  The Registration, Study, and Examination Office specializes in the following:

  1. Enrolling affiliated students of the university and preparing records and comprehensive documents containing all information about them.
  2. Compiling detailed statistics and data on the number of enrolled students in the university, categorized by gender, nationality, academic years, their respective majors, and place of residence.
  3. Compiling detailed statistics on graduating students and preparing a university guide regarding this matter.
  4. Compiling statistics on non-regular students.
  5. Managing and overseeing the registration affairs of incoming students, monitoring them, preparing detailed statistics about them, and providing necessary reports.

• The Social Services Office
  The Social Services Office specializes in the following:

  1. Monitoring, investigating, and analyzing various phenomena within the university and their impact on the educational process, and providing recommendations regarding them.
  2. Collecting information through surveys and other scientific research tools to identify behavioral trends and patterns, analyzing them, and making recommendations.
  3. Participating in the preparation of studies and research related to methods of addressing deviant and socially abnormal phenomena within the university.
  4. Providing social services to individuals within the university who require such support.
  5. Offering proposals and recommendations to strengthen and enhance relationships among faculty members, staff, and students at various levels.
  6. Providing advice and counseling to individuals in the university community, understanding their problems, and helping them overcome them.
  7. Developing social service programs and implementing methods within higher education institutions.
  8. Preparing regular reports on the field of expertise.

• The Student Housing and Catering Office
  The Student Housing and Catering Office specializes in the following:

  1. Equipping and preparing student accommodation facilities in student housing to create a suitable academic and cultural environment for students. It ensures the maintenance of this academic environment throughout the academic year and provides useful recommendations in this regard.
  2. Monitoring maintenance work in student housing facilities and alerting the management or the relevant department at the university to any faults or defects for repairs.
  3. Welcoming students to student housing facilities, enabling them to reside according to the established admission criteria, maintaining records, and preparing relevant documents and cards in accordance with the applicable terms and instructions.
  4. Supervising and providing social care for students in student housing facilities and organizing various activities for them in coordination with the Office of Student Activities and Affairs at the university.
  5. Supervising the staff in student housing facilities, observing their adherence to their duties, terms, and regulations.
  6. Providing beneficial recommendations to improve the quality of student dining services, including their conditions, variety, and quantity, in accordance with recognized scientific and health standards.
  7. Supervising restaurants and food stores, inspecting them, managing their supplies, overseeing meal preparation, taking necessary measures to ensure health standards, organizing meal distribution and student nutrition, and preparing the necessary cards and documents.
  8. Monitoring the work of nutrition committees, overseeing compliance with food supply requirements, and providing necessary reports and recommendations for improvement.

• The Graduates Affairs Office
  The Graduates Affairs Office specializes in the following:

  1. Receiving and maintaining graduates’ results.
  2. Informing relevant parties of graduates’ names and their academic achievements.
  3. Completing the data on forms for issuing certificates and graduation statements, as well as lists of graduates’ grades.
  4.  Handing over certificates, graduation statements, and grade lists to their respective owners after being approved by the relevant authorities.

• The Student Activities Office
  The Student Activities Office specializes in the following:

  1. Proposing the annual plan for university and student activities.
  2. Organizing festivals, university days, and cultural student events.
  3. Supporting sports, theater, and artistic teams within the university.
  4. Hosting student competitions, artistic and sports programs, and promoting fine exhibitions.
  5. Nurturing talented students in various fields, suggesting ways to encourage them and refine their talents.