Monitoring Legal Cases

Contracts and Decisions

The department has the following responsibilities:

1- Preparation and review of contract projects in which the university is a party.

2- Documentation and preservation of contract-related documents and records.

3- Preparation and drafting of decisions referred from the president, agent, or general secretary, and registering, stamping, and overseeing their referral.

4- Participation in meetings, committees, and tasks related to the department’s work.

5- Completion of tasks assigned by the office manager.

6- Preparation of periodic and annual reports in the field of the department’s work.

Administrative Affairs and Archives:

The department is responsible for the following:

• Opening and maintaining records related to incoming and outgoing mail, decisions, contracts, and organizing their documentation and distribution.
• Handling printing, copying, and scanning tasks.
• Monitoring the attendance and departure of office staff.
• Identifying the needs for office supplies, equipment, stationery, and other work requirements in the office.
• Following up on procedures regarding outgoing correspondence from the office.
• Performing reception duties and attending to inquiries from visitors to the office.
• Participating in meetings, committees, and tasks related to the department’s work.
• Undertaking tasks assigned by the office manager.
• Preparing regular and annual reports on the department’s scope.
• Processing leave applications for office staff of all types.
• Delivering incoming messages to the office manager after recording them in the incoming register.
• Archiving copies of incoming and outgoing correspondence in designated files.
• Delivering outgoing messages to the intended recipients after recording them in the outgoing register.