The Legal Affairs Office:
Duties of the Legal Affairs Office:
The Legal Affairs Office at Sebha University carries out the following duties and responsibilities:
- Preparing and formulating draft regulations and decisions related to the university in coordination with relevant authorities.
- Providing legal opinions on matters presented to it and preparing legal memoranda accordingly.
- Drafting contracts entered into by the university.
- Formulating draft agreements between the university and other parties.
- Communicating with legal departments and offices in other sectors regarding any legal matters concerning the university.
- Monitoring lawsuits filed by or against the university and preparing necessary legal memoranda in relation to them.
- Conducting investigations assigned to it and presenting the results.
- Any other tasks assigned to it.
Departments of the Legal Affairs Office
Department of Legal Consultations and Complaints Investigation:
- This department is responsible for the following:
- Providing legal opinions and advice on topics presented to it.
- Drafting legal memoranda referred to it by the university president or vice president.
- Conducting investigations and investigating complaints related to the university.
- Participating in committees, meetings, and tasks that require legal expertise related to the department’s work.
- Assisting in the preparation and review of laws and regulations related to the university.
- Carrying out tasks assigned by the office director.
- Preparing periodic and annual reports in the field of the department’s work.
Case Management Department:
This department is responsible for the following:
- Monitoring cases filed by or against the university and coordinating with the Cases Management Administration and its branches in various regions and affiliated entities of the university.
- Preparing legal memoranda and necessary defenses regarding cases filed by or against the university.
- Listing filed cases and determining the stage of each case.
- Carrying out tasks assigned by the office director.
- Preparing periodic and annual reports in the field of the department’s work.
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Contracts and Decisions:
This department is responsible for the following:
- Drafting and reviewing contract drafts in which the university is a party.
- Recording and preserving documents and records related to contracts.
- Preparing and formulating decisions referred by the president, vice president, or secretary-general, registering them, stamping them, and supervising their referral.
- Participating in meetings, committees, and tasks related to the department’s work.
- Carrying out tasks assigned by the office director.
- Preparing periodic and annual reports in the field of the department’s work.
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Administrative Affairs and Archives:
This department is responsible for the following:
- Opening and maintaining records related to incoming and outgoing mail, decisions, contracts, and organizing their documentation and distribution.
- Performing printing, copying, and scanning tasks.
- Monitoring the attendance and departure of office staff.
- Identifying the needs for office supplies, stationery, and other work requirements in the office.
- Monitoring procedures regarding outgoing correspondence from the office.
- Handling reception and inquiries for visitors to the office.
- Participating in meetings, committees, and tasks related to the department’s work.
- Carrying out tasks assigned by the office director.
- Preparing periodic and annual reports on the scope of the department.
- Handling leave procedures for office staff of all types.
- Delivering incoming messages to the office director after recording them in the incoming register.
- Keeping copies of incoming and outgoing correspondence in dedicated files.
- Delivering outgoing messages to the intended recipients after recording them in the outgoing register.
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